The client changed the tiles in a WhatsApp group. Nobody wrote it down.
Site runs on WhatsApp. The client changes a finish on Tuesday, the contractor acts on it Wednesday, and at handover everyone remembers it differently. The variation never made it onto an invoice, and the argument costs you more than the tiles did.
Cupbots sits in the project group. A change gets logged as a variation with a cost and a lead time, the client approves it in the thread, and the record is there at handover. Progress claims go out with a pay-link attached.
Live on your own WhatsApp number. Cancel anytime.
A change in the group becomes a costed variation order.
When the client asks for a different finish, a moved socket or an extra wall, the bot writes it up with the cost and the days it adds, then asks them to approve before the crew moves. No variation gets done for free because it was mentioned in passing.
Written sign-off before anyone swings a hammer.
The client taps approve in the same chat and the decision is recorded with their name and the time. At handover you have a list of every change and who agreed to it, instead of a scroll-back through four months of messages.
Claim at each milestone without drafting a thing.
Hit a stage and the bot issues the progress claim with a pay-link, then follows it up if it sits unpaid. Clients see what stage the job is at by asking the bot, so the daily photo requests stop.
Actually can we switch the kitchen splashback to the matte black tile instead?
Cupbots Logged as variation V-07 — matte black splashback, +$840 materials, +2 days. Approve and I'll release it to the tiler.
Yes approved
Cupbots Approved by the client, 2 Apr 16:20. Tiler notified. Handover moves to 19 Apr. Added to the next progress claim.
Play out a real day in your business.
Pick a situation or describe your own, then play any of the people in it.
Or pick one
After a week
- Every variation is costed and approved before the crew acts on it.
- Handover disputes end quickly because each change has an approval against it.
- Progress claims go out at the milestone instead of weeks later.
Get paid for every change you actually made.
We set it up on your own WhatsApp number and run it for you — $299/mo. Pay now and we start this week, or try it with your own client chats first.