“Just one small tweak” is how a fixed-price project goes under.
Scope arrives in WhatsApp, not in the statement of work. A founder drops a voice note on Sunday, a designer says yes in the group, and nobody writes it down. Three weeks later you are building things nobody priced, and the invoice from last month is still unpaid.
Cupbots sits in the client group. It catches requests that fall outside the agreed scope, writes them down as a change order with a price, and asks the client to approve in the thread. Invoices go out with a pay-link and chase themselves.
Live on your own WhatsApp number. Cancel anytime.
Out-of-scope requests get priced before anyone builds them.
The bot knows what the project covers. When a message asks for something outside it, the request is logged as a change order with your rate attached, and the client gets asked to approve it in writing — in the same chat, before a developer touches it.
The invoice chases the client so you never have to.
Issue it from the chat and it arrives with a pay-link. If it goes unpaid, the bot follows up on your schedule — politely, on time, every time. You find out when the money lands, not when you remember to check.
Every yes is written down and timestamped.
Sign-offs that only ever existed as a voice note or a thumbs-up become a record you can point at. When a client says they never approved the extra page, the approval is there with the date on it.
Hey quick one — can we also add a blog section to the site? Shouldn't be much
Cupbots That's outside the current scope. Logged as change order #12 — blog section, 2 days at your agreed rate, $1,600. Approve here and it goes into next sprint.
Approved, go ahead
Cupbots Approved by Dana, 14 Mar 10:42. Added to the sprint and to the next invoice.
Play out a real day in your business.
Pick a situation or describe your own, then play any of the people in it.
Or pick one
After a week
- Nobody builds an unpriced feature because it was agreed in a voice note on a Sunday.
- Invoices get chased on a schedule instead of whenever someone remembers.
- Every approval has a name and a timestamp against it when a client disputes one.
Keep the margin you quoted for.
We set it up on your own WhatsApp number and run it for you — $299/mo. Pay now and we start this week, or try it with your own client chats first.